Last Updated: 2026-02-08

Introduction

This Privacy Policy describes how Ciphersound (“we,” “us,” or “our”) collects, uses, and protects your personal information when you visit our website and subscribe to our newsletter.

Information We Collect

Information You Provide Directly

When you subscribe to our newsletter, we collect:

• Your name
• Your email address
• Any additional preferences or information you choose to provide (such as location, interests, or content preferences)

Information Collected Automatically

When you visit our website, we automatically collect:

• IP address
• Browser type and version
• Device information
• Pages visited and time spent on our site
• Referring website addresses
• Geographic location data
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

• Send you our newsletter and marketing communications
• Personalize your experience and content recommendations
• Improve our website and services
• Analyze website traffic and user behavior
• Comply with legal obligations
• Prevent fraud and ensure security

Third-Party Services

We use the following third-party services that may collect and process your data:

Email Service Provider

We use email marketing platforms (such as Mailchimp or similar services) to manage and send our newsletter. These services may store your name, email address, and engagement data (such as open and click rates).

Analytics Services

We use Google Analytics and similar tracking tools to understand how visitors use our website. These services collect data such as IP addresses, browser information, and browsing behavior.

WordPress Plugins

Our website uses various WordPress plugins for forms and functionality. These plugins may collect and process data you provide through our website.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Remember your preferences
• Analyze website traffic
• Deliver personalized content
• Track marketing campaign effectiveness

You can control cookie settings through your browser preferences. Note that disabling cookies may limit some website functionality.

Data Sharing and Disclosure

We do not sell your personal information. We may share your information with:

• Service providers who assist in our operations (email service providers, analytics providers, hosting providers)
• Legal authorities when required by law or to protect our rights
• Business successors in the event of a merger, acquisition, or sale of assets

All third-party service providers are required to protect your information and use it only for the purposes we specify.

Your Rights and Choices

Depending on your location, you may have the following rights:

For All Users

• Unsubscribe: You can unsubscribe from our newsletter at any time using the unsubscribe link in our emails
• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate information

For EU Residents (GDPR)

• Right to erasure (“right to be forgotten”)
• Right to data portability
• Right to restrict processing
• Right to object to processing
• Right to withdraw consent

For California Residents (CCPA)

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to deletion
• Right to non-discrimination for exercising your rights

To exercise any of these rights, please contact us at info@ciphersound.com

Data Retention

We retain your personal information for as long as:

• You remain subscribed to our newsletter
• Necessary to fulfill the purposes outlined in this policy
• Required by law

When you unsubscribe, we will delete or anonymize your information within 30 days, except where we must retain it for legal compliance.

Children’s Privacy

Our website and newsletter are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

Data Security

We implement reasonable security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

International Data Transfers

If you are accessing our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located. By using our website and subscribing to our newsletter, you consent to this transfer.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the updated policy on our website
• Updating the “Last Updated” date
• Sending an email notification to newsletter subscribers (for material changes)

Your continued use of our website and services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Ciphersound Inc.
1700 S. MacDill Ave.
Suite 220
Tampa, FL 33629
United States
info@ciphersound.com

Legal Basis for Processing (GDPR)

For EU residents, our legal basis for processing your personal information includes:

• Consent: You have given clear consent for us to process your personal information for newsletter purposes
• Legitimate Interests: Processing is necessary for our legitimate interests in communicating with subscribers and improving our services
• Legal Obligation: Processing is necessary to comply with legal requirements

You have the right to withdraw consent at any time by unsubscribing from our newsletter.